1) Who we are (Data Controller)

This website is operated by [Pro Climbing League Ltd] (“PCL”, “we”, “us”, “our”).
Registered address: [Langsdown DFK, Clifton House, Bunnian Place, Basingstoke, RG21 7JE]
Contact (privacy): [eelco@proclimbingleague.com].
Data Protection Officer (DPO): We have not appointed a DPO.

2) What this policy covers

This policy explains what personal data we collect on this website, how and why we use it, who we share it with, how long we keep it, and your privacy rights under the UK GDPR and EU GDPR (together, “data protection law”).

3) The data we collect

a) Data you provide

Newsletter sign-up: name (optional), email address, preferences.

Forms (contact, partners, gyms, press accreditation): name, email, role/organisation, location, message, and any other information you choose to provide.

Downloads/registrations: name, email, company, job title where relevant.

b) Data collected automatically

Technical data: IP address, device and browser type, operating system, pages viewed, referring site/UTM parameters, and timestamps.

Cookies/trackers: See our Cookie Policy and Cookie Preferences link in the footer for details and controls.

We do not collect special category data (e.g., health/biometric data) via the website. If our events display athlete biometrics as part of the broadcast, that data does not come from this website.

4) Why we use your data and our lawful bases

- Run and secure the website
- Respond to enquiries
- Send newsletters and updates
- Analytics and improvement
- Legal and regulatory

5) Who we share your data with (processors/recipients)

We use trusted service providers to operate the site. They process personal data on our instruction

• Hosting/CDN: [Vercel/Webflow/Cloudflare/Other] (website hosting, delivery, security).
  
  

• Email & CRM: [Mailchimp/Klaviyo] (newsletter and mailing lists).
  
  

• Forms & storage: [Native forms / Typeform / Google Workspace / Airtable].
  
  

• Analytics: [Plausible/Matomo] (privacy-centric analytics).
  
  

• Anti-spam/bot protection: [hCaptcha/Cloudflare Turnstile].
  
  

• Media delivery: [Cloudinary/Webflow CDN].
  
  

• Ticketing: [Kaboodle] (you may be redirected to their site—your data will be processed under their privacy policy).

  
  We have data processing agreements in place with our processors. We may also share data where required by law or to protect our rights, users, or the public.

6) International data transfers

If we transfer your data outside the UK/EU/EEA, we use appropriate safeguards such as the EU Standard Contractual Clauses (SCCs) and/or the UK IDTA/Addendum. You can contact us for more information.

7) Retention—how long we keep data

Newsletter data: until you unsubscribe, plus a limited suppression list to respect your opt-out.

Form submissions (contact/partners/gyms/press): up to 24–36 months after last meaningful contact, unless we need to keep records longer for legal reasons.

Server logs/security records: up to 12 months unless needed to investigate incidents.
We’ll delete or anonymise data after these periods.

8) Your rights

You have the right to access, rectify, erase, and port your data, and to restrict or object to certain processing. Where we rely on consent, you may withdraw it at any time (e.g., by clicking “unsubscribe” in emails).
To exercise your rights, contact [eelco@worldclimbingleague.com]. We may need to verify your identity. We aim to respond within 1 month.

You also have the right to lodge a complaint with your local data protection authority.

• UK: Information Commissioner’s Office (ICO).
  
  

• EU/EEA: your national Data Protection Authority.
  
  

9) Cookies and similar technologies

We use cookies and similar technologies to run the site and (with your consent) to measure traffic. For details, categories, and how to change your choices at any time, see our Cookie Policy and Cookie Preferences in the footer. Non-essential cookies will not load without your consent.

10) Event filming and photography

Our events are filmed and photographed. By attending, you may appear in recordings and stills used for editorial, promotional, and archival purposes in any media. If you have questions or require accommodations, please contact [neil@worldclimbingleague]. Venue signage at each event provides additional details.

11) Children

This website is not directed to children. If you believe a child has provided us with personal data without appropriate consent, please contact us and we will take appropriate steps.

12) Security

We implement technical and organisational measures appropriate to the risk, including HTTPS encryption, access controls, least-privilege principles, and monitoring. No method of transmission or storage is 100% secure.

13) Third-party links

Our website may link to third-party sites (e.g., ticketing platforms or broadcast partners). Their privacy practices are governed by their own policies.

14) Changes to this policy

We may update this policy from time to time. We will post the new version here and update the Effective date. Significant changes may also be communicated by email or on-site notice.

15) How to contact us

Questions, requests, or complaints about this policy or your data:
Email: [eelco@proclimbingleague.com]
Post: [Pro Climbing League Ltd], [Langsdown DFK, Clifton House, Bunnian Place, Basingstoke, RG21 7JE]